General information for participants

The “technology” that will be used for the virtual congress is the Zoom platform. The sessions will take place in up to nine virtual rooms simultaneously. Please refer to the congress programme to find the room in which each session will take place.

Zoom setup

It is strongly recommended to download and install zoom in advance. The installer is available at https://zoom.us/download.
Zoom is also available at Google Play and App Store for Android and Apple mobile devices respectively. Joining a test zoom meeting at https://zoom.us/test will greatly help in familiarizing with Zoom.

Other requirements

Please make sure that you have:

  • A stable internet connection (this is very important). You may check your internet speed by performing an Internet speed test online: https://www.speedtest.net/. Your upload speed should ideally be above 8Mbps in order to avoid slow-speed issues.
  • A computer with a functional webcam (a webcam attached to a laptop is also fine).
  • If possible, an external headphones/microphone set attached to your computer.

Pre-congress workshops

Participants registered to attend pre-congress workshops will receive an email containing the Zoom link to the workshop and the password. These links will be valid only for the chosen workshop.

How to join a session during the main congress

On May 10th, registered participants will receive an email containing a link to access to the congress platform. You will be asked to enter your email and a password of your choise. Once logged, you will be able to find the daily programme. Simply click the title of the session to join the virtual room.

Keynotes

Please click on the title of the choosen activity to join and the “zoom client” will be downloaded to your computer automatically (if you have installed “zoom” on your computer, the meeting will start automatically). You will then be asked to enter your full name and your e-mail (it is important that you type the name exactly as given when making your registration). Follow exactly the same procedure in case you are disconnected for any reason (if for example your network drops). Also keep in mind that after the end of each session, the system will be disconnecting all attendees.

During these sessions, participants’ microphones will be muted. Participants are requested to use the Zoom chat to ask questions to the chair of the session.

Parallel symposia, in-congress workshops and opening and closing ceremony

Please click on the title of the choosen activity to join and the “zoom client” will be downloaded to your computer automatically (if you have installed “zoom” on your computer, the meeting will start automatically).

During these sessions, participants’ microphones may be activated. Participants are requested to turn on the microphone or use the Zoom chat to ask questions.

Recordings

Several sessions will be recorded and made available for later viewing during and for two months after the end of the congress. The videos will be password-protected; password and instructions to view the videos will be sent to all registered participants after the congress.

Posters

Posters will be available at all times during and for two months after the end of the congress. To see the posters page, access the congress platform with your email and password (chosen when the registration email arrived).