Information for Speakers and Chairpersons

Speakers

  • Please join the session 10-15 minutes in advance and test your microphone/camera, so that the session can start on time.
  • Please select a quiet and uniform background. Avoid using artificial background features.
  • We suggest that you have your video & microphone on while the chairperson introduces the session and turn off your microphone immediately after that until it’s time for your own presentation.
  • The audience will be able to ask question using Zoom chat; The chairperson will be passing on to you to answer the ones related to your presentation.
  • For instructions regarding sharing your screen please refer to https://www.youtube.com/embed/YA6SGQlVmcA?rel=0&autoplay=1&cc_load_policy=1and for sharing your computer sound during screen sharing to https://support.zoom.us/hc/en-us/articles/201362643-Sharing-Computer-Sound-During-Screen-Sharing
  • There will be a technician in the virtual room throughout the session with you to assist you and to guide you if you have any queries.
  • Please be mindful of the time limits! If the session runs over time, a technician will alert the chairperson & request kindly to end the session.

Chairpersons

Zoom limits the number of “hosts” to be only one. This means that either the chairperson or the virtual room technician may be able to handle participants, manage breakout rooms,etc. All chairpersons will be nominate as “host” to have the control of the virtual room. It goes without saying that the technician will be in the virtual room throughout the session ready to assist on any point.

  • Please join the session 10-15 minutes in advance and test your microphone/camera, so that the session can start on time.
  • Please select a quiet and uniform background. Avoid using artificial background features.
  • We recommend that you turn on your video during the session introduction.
  • You can manage the attendees by clicking on the “view all attendees” link under the “participants” panel.
  • The audience will be able to ask question using the Zoom chat; the chairperson’s role will be to read the questions and to decide which of them to make public. When a question is chosen by you, please pass it on to the corresponding speaker. It is recommended to prepare 2-3 questions in advance in case there are no questions from the audience.
  • Generally speaking, chairpersons should act in exactly the same way as if the congress was a “live” one.
  • There will be a technician in the virtual room throughout the session with you to assist you and to guide you if you have any queries.
  • Please be mindful of the time limits! If the session runs over time, a technician will alert the chairperson & request kindly to end the session.

Support

There will always be a technician in each virtual room, ready to assist. The congress secretariat will also be operating at all times during the congress to answer any question. Feel free to write . For any emergency during the congress working hours you may call WhatsApp number: +393351615846.